Medication Policy/Guideline

  • Form
    Student Medication Request Form
    Authorization/ Self-administration of asthma/ anaphylaxis medication

    Abridged/ updated Aug2020

    When an underlying health problem necessitates medication administration during the school day or at a school-related activity, authorized school personnel may administer medication to students. The administration of medication by a district employee to a student shall be conditioned on the district’s receipt of a written request to administer the medication from the parent, legal guardian, or other person having lawful control of the student. This section outlines important information regarding medication administration. For additional guidelines, please contact your campus school nurse.

    Parent/Guardian Requests for Administration of Medication and Receipt of Medication
    1. All medication shall be checked into the clinic. Students may not carry medication at school or during off-campus activities. Exceptions may apply to the student's self-administration of prescription medication for the management of asthma, anaphylaxis, and diabetes if administered per district policy and procedure. (See Self-Administration of Medication below).
    2. If medication is delivered to the clinic from someone other than the parent/guardian or student, e.g., grandmother, friend, etc., a written request from the student's parent is required.
    3. A Student Medication Request shall be provided for each medication checked in to the campus clinic. A handwritten request is acceptable for two days until the district’s form can be returned to the school nurse. The request must include:
      • Student’s name
      • Name of the medication
      • Directions for administering, including the time the medication is to be given and dosage
      • Date of written request and number of days the medication is to be given
      • Reasons for medication
      • Possible side effects
      • Student medication allergies (if any)
      • Parent/Guardian signature
    4. The school nurse shall assess whether the need for medication is necessary at school. Requests deemed essential include:
      • Prescription medication ordered to be administered greater than three (3) times a day
      • Emergency medication
      • Non-prescription medication (no more than 15 doses stored at school) with a doctor's order/statement indicating the reason the drug is needed at school. Non-prescription medication will not be accepted without a doctor's statement/order.
    5. Medication must be received in the original container, and the label must include the following:
      • Name and address of the pharmacy (prescription)
      • Name of the student (prescription)
      • Name of the prescribing healthcare provider (prescription)
      • The date the prescription is dispensed (prescription)
      • Instructions for use (prescription and non-prescription medication)
      • The expiration date of the medication (prescription and non-prescription)
    6. Before requesting medication administration at school, the initial dose must be administered at home, and the parent must report the effects of the medication to school personnel.
    7. Medications prescribed by out-of-state physicians who are registered and licensed to practice medicine the USA may be administered up to 30 days. After 30 days, the parent must provide a prescription issued by a physician licensed to practice medicine in the State of Texas.
    8. Medication checked into the school clinic shall be picked up by the last school day. All remaining medication will be discarded per district policy.

    Accepted Medication

    1. Only FDA approved medication, prescription or nonprescription, shall be accepted.
    2. Products containing aspirin shall not be administered without a prescriber's order.
    3. No school-supplied medication shall be administered upon student or parent request. All medications shall originate from home.
    4. Sample medication provided by a healthcare provider may be administered when the medication is accompanied by a written order from the student’s healthcare provider explaining the dosage and frequency AND the parent or legal guardian provides the district a written request.
    5. Only herbal substances or dietary supplements (including essential oils) required by the individualized education program or Section 504 plan will be permitted. The parent shall submit a written request from the prescribing physician or another healthcare professional with prescriptive authority who is licensed to practice in Texas. These substances shall be administered only by employees who have been authorized to do so by the superintendent or principal’s designee. The request shall include:
      • Identification of the condition for which the product is being used;
      • Verification that the product and requested dosage are safe for the student; and
      • Reasonable information about therapeutic and untoward effects and interactions.

    Administration of Medication

    1. Administration of prescription medication shall follow dosage instructions contained in the prescription or written directions from the healthcare provider.
    2. Nonprescription medication shall be given according to the directions provided on the medication label. A healthcare provider's order must accompany requests to modify instructions. 
    3. If tablets are to be administered in portions and a Registered Nurse is not available, parents must cut tablets.
    4. Although every effort will be made to ensure the administration of medication on a timely basis, CISD personnel are not responsible for any missed doses, including dosages not given because of absences or student refusal.

Medication Administration in Special Circumstances:

  • Self-Administration of Medication:
    1. Students are entitled to possess and self-administer a prescription inhaler or epinephrine auto injector while on school property or at school-related activities provided the following compliance:
      • The medication is prescribed for the student
      • Self-administration is done in compliance with the healthcare provider’s written instructions or prescription
      • A Permit for the Self-Administration of Asthma or Anaphylaxis Medication form is completed by both parent and healthcare provider and submitted to be kept on file in the school clinic for one year
    Field Trips and School Related Events Occurring Before/After School or on Weekends
    1. All CISD medication guidelines must be followed when medication is to be administered during field trips or school related events occurring off campus or outside the normal school day.
    2. No medication will be sent automatically from the clinic for field trips or school related events; all requests must be prearranged.
    3. The parent/guardian must notify clinic personnel each time a student is scheduled to attend a field trip or is involved in a school related event occurring before/after school or on weekends when medication administration is necessary.
    4. Only scheduled prescription medication and emergency medication will be considered for preparation from the clinic for special events. For all other requests, the parent shall provide a written request and statement from their healthcare professional with prescriptive authority who is licensed to practice in Texas. The statement shall include the reason the medication should be available for the student during the timeframe a field trip or school related event is scheduled.
    Medication Administration for Overnight Field Trips
    1. Based on the length of the trip, the parent shall provide the required amount of medication in a properly labeled, original container with the required written parent request or Student Medication Request.
    2. No medication will be sent automatically from the clinic for overnight field trips; all requests must be prearranged.